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Job Description

Detailed information on the job is provided below.

The job description does not necessarily include all the duties which may be required of individual employees in the classification. Job descriptions may be revised as needed.

Assistant Planning Director
CI3600
04/24/2008
Exempt
A13
The fundamental reason this classification exists is to serve as the assistant department head to the Planning Director. Major work functions include managing the personnel function of the department, assisting in the financial management of the department, supervising employees, overseeing and updating the comprehensive planning elements of the department, and assisting with administrative tasks. The Assistant Director works independently with considerable latitude to exercise judgment and initiative in making decisions within established federal, state and local guidelines. Work is performed under the direction of the Planning Director and is reviewed through conferences, reports and results obtained.
ESSENTIAL FUNCTIONS: The following list was developed through a job analysis; however, it is not exhaustive and other duties may be required and assigned. A person with a disability which is covered by the ADA must be able to perform the essential functions of the job unaided or with the assistance of a reasonable accommodation. The list of essential functions is to be used as a starting point to determine essential functions for a specific position at a specific location at a specific time. The ADA was intended to be applied on a case-by-case basis with the understanding that one position may differ from another similar position. The performance of "non-essential functions" is not optional for employees not covered under the ADA.

ESSENTIAL FUNCTION: Assists with management functions of the department such as personnel, training, budget, and communications following city policies, Montgomery City-County Personnel Board Rules, and federal, state and local employment laws in order to ensure the effectiveness of the department.

Develops and implements an orientation program for new employees entering the department.
Develops and implements continued training for new employees, new supervisors/managers, etc. for the department to ensure that all employees have the skills necessary to be successful.
Determines the most effective methods such as training, policies, or memos of communicating new procedures, concepts, programs, etc. to employees department-wide.
Participates in hiring and promotion interviews and makes recommendations regarding employment decisions.
Evaluates disciplinary actions, department operations or policies and procedures for compliance with city ordinances and state or federal laws or requirements to include sexual harassment or equal employment opportunity laws.
Reviews recommendations for personnel actions from subordinate supervisors to include written documentation of offenses and ensures fairness and consistency in disciplinary actions and the application of policies and procedures, and adherence to department, city or personnel rules and regulations.
Reviews and evaluates policies and procedures concerning employee performance or department operations to include travel, training, staffing levels and equipment and determines the need for new or revisions to existing programs or policies and procedures.
Develops employment procedures for the department in regards to interviewing, hiring, internal hearings, etc. in order to ensure cohesive, fair practices.
Presides over internal hearings for employee work problems.
Attends disciplinary hearings, Personnel Board hearings, and employment-related legal proceedings as needed.
Assists in the development and presentation of the department's budget.
Forecasts for additional funds needed for staffing, equipment, materials and supplies.
Assists in the implementation and monitoring of the department's budget.
Monitors monthly budget of expenses to evaluate line items to avoid over spending.
Evaluates critical needs for additional funds for items that were not projected in the budget.
Assists and participates in audits of financial records as required by federal and/or state laws.
Researches and analyzes information which may include laws, opinions, technological advancements, etc. to determine trends, resources and relationships which may be used to improve and/or increase services.
Solicits input from consultants, staff, other professionals, and citizens regarding the implications, effects, and development of new policies and procedures or programs.
Evaluates new city, county, state, and federal laws, regulations, and standards pertaining to planning issues and determines their effect on department policies and procedures.
Develops and administers departmental guidelines for individual sections or between sections to ensure efficient, proper service.
Compiles and analyzes statistical data on planning activities in order to measure and analyze effectiveness and efficiency.
Organizes the relationships between different functions within the Department and with other City departments such as Finance and Parks and Recreation.

ESSENTIAL FUNCTION: Oversees and updates the comprehensive planning elements such as land use, transportation, economic development, housing, community renewal, public facilities, environmental management, and master planning following federal, state and local planning laws including zoning and subdivisions in order to ensure regulatory guidelines and requirements are met.

Meets and consults with city officials, other jurisdictions, major developers and the public on matters pertaining to planning or transportation planning problems and projects.
Assists with the administration of long-range planning, special projects, site planning, or development coordination functions.
Plans and manages implementation of Capital Improvement Program items.
Presents plans at public meetings.
Represents the department at City Council, Planning, and area planning meetings, suggesting approaches to problems and advising on the probable impacts of policy and decision alternatives.
Oversees the processing of re-zoning and variance cases.
Monitors the preparation of neighborhood analyses and community renewal programs; prepares and revises zoning ordinances, zoning maps, and subdivision regulations.
Makes oral and written presentations of strategies and recommendations to planning staffs and governmental agencies.
Prepares various correspondence and reports regarding departmental and mayoral policies.
Establishes long-range objectives and specific strategies and actions to achieve those objectives in order to advise management of the overall intent of programs/projects.
Serves as an advisor to technical committees; consults with the public works staff, engineers, architects, contractors, and individuals regarding land development, site development, and zoning and subdivision matter.
May represent the department, along with legal counsel, in all court proceedings involving zoning cases/decisions and related land development matters; serves as expert witness.
Makes oral and written presentations of strategies and recommendations to planning staffs and all governmental agencies.
Illustrates planning concepts and proposals graphically in order to assist developers, staff, the community, etc. understand the mission or focus of the department and city as it relates to various planning projects.

ESSENTIAL FUNCTION: Supervises two or more employees in the day-to-day operations of the department following personnel rules and regulations, city policies and procedures and departmental guidelines in order to ensure that goals and objectives are carried out according to organizational standards and procedures.

Monitors and reviews the work of subordinates for accuracy and returns work for correction.
Sets priorities for work of subordinates to ensure work is completed in a timely manner to meet legal deadlines.
Interprets and explains city policies and procedures to employees.
Enforces departmental rules and regulations to ensure compliance with established rules and regulations.
Gathers information regarding employee work problems in order to make recommendations regarding personnel actions.
Maintains documentation in regards to employee work problems and personnel actions.
Counsels employees concerning work performance or work habits and other conditions of employment.
Approves/disapproves leave request of employees to include annual and personal leave to ensure adequate staffing needs for completion of assigned work to meet deadlines, overtime and the use of leave.
Establishes performance requirements and personal development goals; implements discipline and termination procedures.
Interviews and recommends the appointment of personnel according to applicable laws, rules and policies.
Knowledge of principles and practices of management and public administration to include budgeting, financial management, and personnel management as needed to ensure the efficient operations of the department.

Knowledge of personnel and employment laws such as Title VII, ADA, Sexual Harassment, and FLSA as needed to manage and supervise personnel.

Knowledge of the principles and practices of comprehensive city planning as needed to perform a variety of routine and complex professional and technical planning work.

Knowledge of principles and practices of the Congress of New Urbanism which include principles of the region, the neighborhood, the district, the corridor, the block, the street and the building and practices such as walkable neighborhoods and participatory planning.

Knowledge of research and statistical methods and techniques as needed to conduct planning studies.

Knowledge of project management principles and techniques as needed to manage planning projects and meet deadlines.

Knowledge of Federal regulations and guidelines necessary for the implementation of comprehensive planning.

Knowledge of City of Montgomery planning ordinances and state statutes governing the planning, public hearing, and environmental decision making process as needed to evaluate and develop projects and programs.

Knowledge of the workings of local boards and committees such as the Planning Commission and Board of Adjustment to include how they interconnect, the functions of the boards and committees, their objectives, their bylaws and the information they need to achieve those goals as needed to provide accurate information in a timely and efficient manner.

Knowledge of geographic information system (GIS) as needed to conduct studies and prepare plans.

Knowledge of statistical analysis affecting planning polices and regulations as needed to compile information, copy data onto the mapping system and provide easy access to the information.

Knowledge of the operation of a computer to include keyboard layout, computer applications, how to reboot a computer, how to clear and move between screens, passwords, and function keys as needed to troubleshoot problems and to enter data and access information.

Knowledge of applicable federal, state, and local planning laws, regulations, and ordinances.

Knowledge of demographic analysis techniques, census publications and related information sources.

Ability to analyze complex problems and reach sound conclusions as needed to make planning recommendations and assist developers, engineers, contractors, community groups, etc. with planning questions and issues.

Ability to develop, organize, and maintain comprehensive files containing data, records, permit, studies, and correspondence relating to planning activities.

Ability to communicate thoughts and ideas in a logical, cohesive, and comprehensible manner as needed to form relevant questions and gather and provide necessary information.

Ability to communicate in a style and tone that are appropriate for the listener or audience as needed to communicate technical concepts and information in non-technical/lay terms.

Ability to conduct research, create planning studies and formulate substantive recommendations for the planning and development of the city to include researching demographic data, maps and highway development as needed to further the orderly development of the city.

Ability to establish and maintain cooperative working relationships with individuals, whether members of the public, coworkers and citizen groups, from diverse groups and backgrounds and advocate for citizen involvement.

Ability to extract and summarize information from laws, ordinances, correspondence, etc. as needed to understand assignments and changes in policy and perform new procedures.

Ability to include the proper amount of detail in documentation as needed to ensure that all necessary information is provided to reader.

Ability to interpret and explain planning, redevelopment and housing procedures, and related laws, rules, and regulations

Ability to manage time and resources to include setting priorities for daily work, maintaining a calendar, and projecting needed resources in order to ensure tasks are being performed as needed to meet critical deadlines and handle multiple tasks and jobs.

Ability to organize facts and present them in the most appropriate and logical order, consistent with the purpose of the written document.

Ability to organize written and verbal thoughts so that information flows logically and conveys the appropriate message.

Ability to perform basic mathematical computations and descriptive statistics as needed to compile the data from planning studies that is necessary to make recommendations regarding planning projects/programs.

Ability to interpret maps, engineering drawings and reports, aerial photographs, and data generated by geographic information systems (GIS) as needed to conduct studies and prepare plans and strategies.

Ability to verbally present information using appropriate tone, delivery style, volume, pace, and non-verbal gestures as needed to ensure the listener's attention and understanding.

Ability to perform difficult and complex planning functions to include telephone surveys, compiling statistical data and obtaining necessary information as needed to conduct planning projects and make recommendations.

Ability to organize large amounts of varied data to include surveys and applications as needed to research and retrieve specific information regarding socioeconomic data and road and traffic characteristics.

Ability to supervise, coordinate and manage a staff of subordinate professional, technical and clerical employees to include monitoring and reviewing work, setting priorities for work, enforcing and explaining policies and procedures as needed to ensure work is being performed correctly and in a timely manner.

Ability to plan and implement complex projects or programs to include scheduling meetings, providing feedback, utilizing staff and other resources, delegating tasks, setting standards for work, resolving differences or problems, monitoring the quality and timeliness of work, taking corrective action, and negotiating for materials, supplies, and services as needed to improve and enhance the services of the department.
Master's degree in urban or regional planning, business or public administration or a closely related field, planning certification from the American Institute of Certified Planners, and three years of supervisory or management experience managing complex planning functions or projects, or an equivalent combination of education and experience.
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